The County Clerk is responsible for the recording, indexing, archiving, and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with over 130,000 electronic public record documents, with daily retrieval assistance provided to the public. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. In 2023, this service was transitioned to Fraud Notify. Fraud Notify is a simple way to help you prevent being the victim of property fraud. When you register your name, you will be notified via email when a document is recorded with your name. This gives you an early warning if property fraud is committed in your name.
The County Clerk issues, records, and maintains state-mandated marriage licenses, retrieving and providing copies upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk of the Probate Court and is the custodian of all Probate Court records, providing administrative support as needed.
The County Clerk serves as the Clerk of the County Council and attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents, such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into the records database for record retention and retrieval.
The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections in compliance with federal, state, and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.
The County Clerk and staff perform general administrative support services, including financial management, providing attestation, and administering oaths.